Privacy Policy of NotaryOne

1. Introduction NotaryOne provides digital notary services and client consultations in Canada. This policy explains how data is collected, used, stored, and shared when you use our site or contact our team.

2. Contact Details
NotaryOne
506 24 Ave SW, Calgary, AB T2S 3B4, Canada
Phone: +14035419168
Email: [email protected] Business Number: 336985642

3. Scope of This Policy This policy applies to visitors, clients, and any person who interacts with our site or services related to digital notary work and client consultations.

4. Data We Collect We may collect:

  • Full name

  • Contact details such as email and phone

  • Address data

  • ID details for notary acts

  • Documents provided for review

  • Technical data such as IP address and device type

5. Purpose of Data Use Data is used to:

  • Provide digital notary services

  • Verify identity

  • Process document requests

  • Respond to inquiries

  • Improve site function

  • Meet legal duty in Canada

6. Legal Basis Under GDPR For users in the European Union, data is processed under GDPR based on:

  • Contract need

  • Legal duty

  • Legitimate interest

  • User consent where required

7. Identity Verification Digital notary services require ID checks. Users may need to submit photo ID, video session data, or other proof to confirm identity in line with Canadian law.

8. Data Storage and Retention Data is stored on secure systems. Records are kept only for the period required by law or for service needs. After this period, data may be removed or anonymized.

9. Data Sharing Data may be shared with:

  • Law bodies when required

  • Service providers who support our site or tech

  • Cloud storage partners All third parties must handle data in line with legal duty.

10. Cross Border Data Use If data is moved outside Canada or the EU, steps are taken to follow GDPR and other data rules. Safeguards such as data clauses may be used.

11. User Rights Under GDPR EU users have the right to:

  • Access their data

  • Correct wrong data

  • Request erasure

  • Limit processing

  • Object to processing

  • Request data copy

  • File a complaint with a Supervisory Authority

12. Security Measures We use secure servers, access control, and encryption to reduce risk of loss, misuse, or access without approval.

13. Cookies Policy Our site uses cookies to:

  • Support core site function

  • Store user settings

  • Analyze traffic data

  • Improve user experience

Cookies may include session cookies and analytic cookies. Users can manage cookie settings in their browser. Disabling cookies may affect site function.

14. Third Party Tools We may use third party tools for hosting, analytics, or communication. These providers may process limited data needed for their role.

15. Children Data Our services are not directed to minors. We do not knowingly collect data from persons under the legal age required for notary acts.

16. Electronic Communication When you contact us by email or phone, we may keep records of that communication for service support and legal record.

17. Data Accuracy Users are responsible for providing correct and current data. Inaccurate data may affect the ability to complete notary acts.

18. Policy Updates This policy may be updated to reflect changes in law or service practice. The latest version will be available on our site.

For any privacy question, contact us using the details listed above.